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Write a Maternity Leave Letter to Clients from This Sample


Pregnant woman doing taxes at home
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Congratulations! You're pregnant and need to write a client letter for your maternity leave. Start with this sample client letter for maternity leave and modify it to create your own maternity leave letter to clients.

Where you see (parentheses), you should insert the appropriate words or phrases for your circumstances.

To (Your Client)


I am pregnant (or in the process of adopting a child) and expect to take maternity leave beginning on (date you wish leave to commence) and returning on (date you expect to return from maternity leave).

As you know, I take great pride in my performance and the quality of my work for (Client). I have already submitted a detailed plan to my supervisor to ensure that your experience will be seamless and my job responsibilities will be managed during the period that I am away from the office. During my absence, your point of contact will be (name of colleague covering for you, with contact details).

Please let me know if you have any particular concerns or questions about how your needs will be covered during my maternity leave. I will let you know of any changes to this plan that might impact you.

Thank you for the confidence you place in my work for you. I look forward to working with you up until my maternity leave, and again after I return to the office.

Sincerely yours,

(Your name)

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